To:                          2008 Purdue University Academic Super Bowl State Finals

From:                      Kyle Harrop  

Subject:                  May 3 – State Competition

Congratulations to all Purdue University Academic Super Bowl State Qualifiers!  The enclosed listing(s) contains the school names of the qualifying squads for each subject area in which your school qualified.  Please check your contact information on the enclosed State Qualifier listing and let me know if any changes are needed.   Area results and questions are on our web site at:  www.iasp.org/dspsrsuperbowl.aspx .

The following points should be noted:

·      The state competition will be held at the Loeb Playhouse in Stewart Center on the Purdue University campus in West Lafayette .  The competition is open to the public with no admission charge.  Parking is free in the parking garages on weekends. A parking garage next to the Union is marked in yellow.

        Please review parking instructions for buses.  For those of you familiar with the bus parking lanes in front of Stewart Center , we recommend that you DON’T park in those lanes, as due to the nature of this competition, you might get “parked in” for several hours if you are only competing in one round. Click here for a customized interactive online map to Stewart Center and parking areas.

·      Review the Computerized Scoring instructions (click here to view the scoring instructions) with your students and proctor prior to arriving at the state competition.  Because of the computerized scoring, student assistants will not be needed to monitor flip charts.  Please make a copy of the Computerized Scoring sheet and give to your designated proctor for his/her review.  We will use the standard paper copy of the score sheet as a back-up to the computer scoring.

·      Each school must furnish a proctor for its round of competition only.  A review of the proctor’s duties and assignments will be given during the Proctors’/Coaches’ Meeting.

·      Registration Procedures

1.     All subject area squads should register at least 60-90 minutes prior to the scheduled round of competition.  Registration will be in the lobby of Stewart Center .

2.     You will be asked to verify your team registration form at the registration table.  Your area host site coordinator has provided IASP with the same form used at area competition.  At the contest, each qualifying squad will be issued an official copy of this form to carry to the competition table.

3.     The participation of your qualifying squad is limited to the five students (seven in interdisciplinary) who were registered at the April 15 competition.  You may use any of the five or seven.  Substitutions are allowed after question # 12.  The captain must remain at the table throughout the competition, but does not have to be the same captain you used at the Area contest.

4.     Pick up your coaches’/proctor’s packet during registration.  A table assignment sheet will be in the coach’s packet on May 3rd.

5.     A coaches’/proctor’s meeting will be held just prior to the beginning of each subject area round of competition.  The meeting will begin after the conclusion of question # 12 of the previous round (approximately 45 minutes before the round is scheduled to begin).  If you have more than one squad competing, please attend each of the meetings.  A map of the facility will be provided in your registration packet you will receive the day of the competition, along with specific meeting rooms.

The Science coaches/proctors meeting will start at 9:45 a.m. in Stewart Center Room 206.  The first round of competition begins at 10:30 a.m. – see enclosed Time Schedule.  The proctor table assignment sheets will be in your competition day packets.

Seating is not assigned for the audience.  A small group of seats near the stage entrance will be reserved for students who will substitute after question 12.

• Opening ceremonies – all students competing in the Science round should report to the Student Meeting room (Stewart Center Room 214) at 9:45 a.m.  All other squads report to the same room after question 12 of the preceding round, approximately 45 minutes before your round begins.  Students will line up according to table number at the end of their meeting and will process onto the stage at the beginning of each round.  Students who will substitute after Question #12 will sit in the reserved seats near the stage entrance.

• Awards – all squad members (up to 5 in each subject area and up to 7 in Interdisciplinary) will receive medals (1^st, 2^nd, 3^rd or finalist).  All schools will receive a team plaque (state-champion, runner-up, third or finalist).  All awards will be presented upon the conclusion of each round.  In the event of a tie after the tie-breaking procedure, plaques will be given according to alphabetical order by school name and additional plaques will be shipped at a later date.

• Food will be available for purchase in the Purdue Memorial Union.

Calculators:  Students are expected to bring their own calculator for the Math, Science and Interdisciplinary rounds.  See your Coaches Handbook for calculator guidelines.  Reminder:  The following will NOT be allowed:  Models with CAS (computer algebra systems) TI-89, TI-92, Casio fx2, HP-95;  “hand-held” minicomputers or laptop computers; pocket organizers; calculators with typewriter-style keypads, calculators with paper tape or printers; calculators that “talk” or make other noise; or calculators that require an external power source, such as an electrical outlet.  Any calculator with a memory must have the memory cleared before the competition.  Solar powered calculators with a battery back-up will be acceptable.  Solar powered calculators without battery back-up may be used at the student’s own risk since lighting may be dim to allow better visibility of the screens.  Students are expected to bring their own calculators.

• All calculators will be checked in at registration and held by the officials until distribution at the competition table.  Calculators need to be available at the registration table no later than 90 minutes prior to the beginning of the round in which they are to be used.  Please label the back of each calculator with the student’s name and school name.  (Check in Science by 9:15, Math by 12:00, Interdisciplinary by 2:00.)

Hospitality Room – refreshments will be available for coaches and proctors in Stewart Center , Room 206.  Students are not permitted in this room.

Team picture – Distribute a copy of the enclosed picture order form to your students. Please compile all orders for each team. Use one order form for the total order from your school.  You will keep the copies the students turn in to you to use for picture distribution.  Pictures will be taken in Stewart Center , Room 218.

Dress code – please review the enclosed Dress Code with your students.  Please note that jeans are NOT permitted at State Finals.  We’d like to make a good impression on the audience as well as our corporate sponsors who will be on hand that day.  Please encourage your students to look nice and avoid “flip flop” style sandals.  This event is certainly not a fashion show, but please remind the students they are representing all academic competitions as well as their own school and should behave accordingly.

Super Bowl Rules Meeting:  All coaches are invited to attend the Super Bowl Rules Meeting from 10:00 a.m. to noon on Friday, May 30th.  Our office is located at 11025 East 25^th Street , Indianapolis , IN   46229 .